Security
 “TGI’s award-winning software and hardware solutions are designed to comply with customers’ security regulations and policies, conform to existing network infrastructure, and help control access to imaging devices and documents.”
Solutions in the TGI portfolio ensure security four ways:
1. Secure storage and management. Moving paper documents into electronic storage, and then managing them electronically (instead of distributing paper) are two proven ways to improve document security.
2. Secure printing. Lanier offers multiple methods to ensure printed documents are not compromised when they are sent from a desktop computer to an output device, and when they have been printed.
3. Network security. All output devices are potential gateways to the network that hackers can exploit. Lanier provides tools and utilities IT administrators can use to monitor connected devices, ensure secure access to devices and detect irregular activity immediately.
4. Device security. Documents remain in the memory of output devices long after they are scanned, printed, faxed or copied, so Lanier offers ways to prevent hard drive theft, as well as protect confidential information if the hard drive is stolen by overwriting latent data.
Authentication requires users to enter a valid username and password to access device functions. There are four method.
- Windows (compares login to database of users on Windows network server)
- LDAP (compares login to database of users on the LDAP network server)
- Basic (compares login to credentials registered in the system’s address book)
- User code (compares login credentials to user codes registered in the system’s address book)
Address Book Encryption encrypts data registered in the MFP’s address book to prevent unauthorized viewing
Secure Socket Layer (SSL) encryption encrypts print data traveling across the network using the SSL protocol so the data is undecipherable if unauthorized users (or hackers) intercept it.
Watermarking/overlay adds a layer of visual security
Unauthorized Copy Control embeds a secure background on documents so unauthorized copying is identified immediately by other MFPs equipped with this feature.
Data Overwrite Security System (DOSS) overwrites data temporarily stored on the MFP’s hard drive with random 1s and 0s, making it virtually impossible to access or reconstruct residual image data (in compliance with ISO 15408 and National Security Agency (NSA) methods)
Removable Hard Drive (RHD) feature allows organizations to remove the MFP’s hard drive with a key lock system and place it in a vault or safe
HDD Data Encryption encrypts the data on a device’s hard drive, rendering the data unavailable to hackers
Many systems with Scan-to-Email support S/MIME (Secure/ Multipurpose Internet Mail Extensions), a standard for public key encryption and e-mail
Many devices support Kerberos authentication, a network protocol for client/server applications that uses powerful symmetric (or, “secret-key”) cryptography
Some systems support Internet Protocol Security (IPsec) Communi-cations, a suite of protocols designed to secure IP communications via authentication and encryption of each IP packet in a data stream
Locked Print Password Encryption suspends document printing until an authorized user enters a password on the control panel, preventing unauthorized individuals from viewing or removing a document from the output tray
Encrypted PDF Transmission allows users to create PDF files that can only be viewed or forwarded by recipients who enter a password; this feature is also available for scanned documents that are converted immediately to secure PDF files
Many MFPs allow customers to encrypt administrative communication to the device, encrypt print streams from users (via IPP over SSL) and encrypt passwords required for network authentication.
Service
Services may include document workflow analysis, outsourcing capabilities (i.e. network services, facilities management services, mail room services etc¿) and Lanier DocumentMall.
Our service team can help customers with all of the following security-related activities:
- Network security optimization
- Disaster recovery and business continuity planning
- Intrusion detection and prevention
- Antivirus and spyware detection and remediation
- Managed firewall services
- Security policy development and enforcement
- Mail security and training
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