Process Improvement
 One way your customers can make an immediate and measurable impact on processes is through effective document management. This is because many business processes are based on the exchange of documents: plans, reports, invoices, purchase orders, receipts and others. In fact, the term “workflow” often describes how paper and electronic documents move through an organization.
Process improvement is a systematic approach to examining, analyzing and redesigning any document-related business process: how orders are filled, how invoices are generated, how new products are designed. Typically, an analysis of workflow helps identify areas where changes to the structure of a process can introduce efficiency. These improvements are made, and the results are further analyzed. The ultimate goal is to make each process as efficient as possible.
TGI provides comprehensive solutions that will help you make your document-related processes more efficient and effective. Combine this with TGI’s experience and knowledgeable people to build a tailored, turnkey solution.
Solutions in the TGI portfolio improve business processes three ways:
1. Bridge the gap between paper and electronic workflows. Complexity and inefficiency frequently occur where paper and electronic documents converge. One way TGI solutions promote process improvement is by smoothing transitions between these two worlds. Examples include various “scan to” technologies, as well as software that scans paper documents directly into enterprise content management (ECM) and enterprise resource planning (ERP) applications.
2. Enhance enterprise collaboration. In large organizations, document reviews can be a logistical ordeal due to the number of stakeholders involved, the limitations of distributing paper files, and the related challenges of version control. To solve this problem, TGI offers Web-based document sharing tools (via DocumentMall) to accelerate document exchange and review.
3. Ensure ease of use. No document management solution is of any value if it is difficult to operate. For this reason, TGI's hardware and software products feature clear, intuitive, easy-to-read interfaces. This helps users of all experience levels find exactly what they need as quickly as possible.
Many business processes involve documents. Effective document management can affect productivity, customer service, profitability and revenue. Improving document management has a direct impact on business process efficiency. It can be directly correlated to above-average profit growth and faster response time to changing market conditions.
Hardware
TGI’s comprehensive portfolio of award-winning hardware products improves critical business processes by ensuring simple operation and increasing each user’s potential productivity.
Standard utilities automatically send e-mail alerts to administrators when errors occur or before supplies run out, as well as allow administrators to monitor job status, change print queues or merge jobs remotely
PictBridge support allows users to print digital photos without a native application by connecting any PictBridge-enabled digital still camera
Expanded preview images of scanned files help users minimize errors before sending documents using “scan to” functionality
Software
Software enablers from TGI are designed to increase efficiencies, eliminate unnecessary or redundant tasks and maximize the productivity of key decision-makers in a wide range of functional business units.
Software: Assessment and Cost Recovery
Print Director controls where documents are printed via customized pop-up messages
Print Director redirects print jobs to more cost-effective output devices (such as a centralized MFP) or methods (such as duplex printing)
Software: Forms Creation/Variable Data & Host Printing
Automate the creation and distribution of direct mail, transactional and transpromotional documents with Dataworks³
Reduce the number of steps required to deliver communications to any internal or external audience
Software: Scan, Capture, Imaging & Document Distribution
Distributed scanning, driven by integrated workflows, offers a one-step process that sends scanned documents directly from the MFP to a back-end workflow (such as an enterprise content management (ECM) application) or distributes them to thousands of users globally
Software: Device Management
Automate meter collection and service calls with @Remote
Right-size the fleet to minimize inventory management for supplies |
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